It is inevitable that new users will be added to your network in the future. To streamline account setup, PaperCut MF offers the option of having new users automatically assigned initial settings such as starting credit, privilege level, and other settings based on their group membership. Users are automatically added to PaperCut MF when either:
The user sends his or her first print job
Overnight during user/group synchronization
When a manual user/group synchronization is performed
When a user logs in (i.e. authenticates) to the user client, release station or user web pages
Taking the time to configure initial settings rules means one less job for administrators to perform! The group based control offers maximum flexibility and ensures that it's possible to have a different set of initial settings rules for different types of users. This flexibility is particularly important in an academic environment where students of different year levels need different settings.
For example an administrator may wish for new users belonging members of the Senior Students group to be
allocated $10 starting credit and restricted access, while all other students receive $5.00
starting credit.
New user creation rules are controlled under the → → section. When a new group is added it does not provide any new user settings. To enable user creation rules for a group the Use this group to define new user settings option must be enabled.
Important
Changes made to new user settings are in the Groups section
only affect users NOT yet listed in the system. (i.e. future users).
Any users already listed in the system are not affected. Initial user settings
also do not apply when users change groups. To modify settings or credit on existing users, see
Bulk user actions in the following section.
Tip
Initial settings can become confusing when a user belongs to more than one group. PaperCut MF uses the following logic to allocate initial settings:
The user obtains a starting credit that is the sum of all the matching groups (the special
[all-users]group is ignored).If any of the matching groups has
unrestrictedaccess, the user will inherit unrestricted status.If any of the matching groups has account selection popup settings, the user will inherited the ON settings.
If the user does NOT belong to any group with new user settings defined, they will inherit the settings applied to the special
[all-users]group.The initial settings are applied from each group in alphabetical order. So for settings that cannot be merged (e.g. charge to single shared account) the last group alphabetically will take precedence.
Tip
To control when users are automatically created, see the section called “On Demand User Creation”.