PaperCut MF 14.3 User Manual

List of Figures

1.1. The user client tool

1.2. The User Client account selection popup

1.3. The Windows print queue

1.4. PaperCut MF Architecture - an advanced configuration

2.1. Network printer configuration

2.2. Configuring Windows print queue permissions

2.3. Configuring Windows print queue client rendering

2.4. Setup wizard

2.5. PaperCut MF Configuration wizard

2.6. User sync configuration wizard page

2.7. The Mac installer

2.8. PaperCut MF Configuration wizard

2.9. User sync configuration wizard page

2.10. Creating the host user account - part 1

2.11. Creating the host user account - part 2

2.12. The Novell OES Linux install process

2.13. PaperCut MF Configuration wizard

2.14. eDirectory/LDAP configuration wizard page

2.15. The Linux install process

2.16. PaperCut MF Configuration wizard

2.17. User sync configuration wizard page

2.18. Ensure the advanced popup is enabled

2.19. The account selection popup (displaying extra accounts)

4.1. Application navigation tabs

4.2. The Actions area. Click to perform the action.

4.3. Buttons to validate and save settings

4.4. The crumb trail highlighting the location

4.5. A red status message indicating a validation error

4.6. A field highlighted indicating a validation error

4.7. Application navigation tabs

4.8. Adjusting a user's credit up $10.00

4.9. A 40% discount applied to double-sided printing

4.10. Printer Filters and Restrictions

4.11. A printer disabled for 1 hour

4.12. The user client displaying the "Advanced Account Selection Popup"

4.13. The user client tool

4.14. User 30-day account balance history

4.15. Printer utilization chart

4.16. Print page history for a single printer

4.17. Printer report in PDF

4.18. Printer usage log

4.19. User account transaction log

5.1. PaperCut user client on Mac OS X

5.2. PaperCut user web pages

5.3. Example of customized user web pages

5.4. The user client balance window

5.5. The user client's confirmation popup

5.6. The user client's standard account selection popup

5.7. The user client's advanced account selection popup

5.8. PaperCut Client on Mac OS X

5.9. Deploying an MSI package as part of a Group Policy

5.10. Configuring a startup application in Group Policy Manager

5.11. Upgrading an MSI package as part of a GPO

5.12. Toast Notification (panel at top right) in Metro Mode

5.13. Connecting to a Windows server

5.14. The PCClient share's connection string

5.15. Add PCClient as a Login Item

5.16. Control-click and open the package contents

5.17. Double-click to install the login hook

5.18. A user's summary information

5.19. Draw a user's attention to their environmental impact

5.20. A list of available shared accounts

5.21. Printing costs as seen by the user

5.22. Using a TopUp/Pre-Paid Card

5.23. Transferring funds to another user

5.24. A user's recent balance transactions

5.25. A user's recent printing

5.26. The user's view of jobs pending release

5.27. Web Print jobs in progress

5.28. Environmental Dashboard

5.29. Windows live tile sample

5.30. Tile sample: 5 stars

5.31. Tile sample: Organization C0₂ use

5.32. Tile sample: Organization tree consumption

5.33. Tile sample: Organization weekly printed sheets

5.34. Tile sample: Tip to use grayscale

5.35. Tile sample: User energy use

5.36. Mobile user web tools - summary page

5.37. View in Desktop mode link

5.38. Mobile user web tools - balance

5.39. Mobile user web tools - environmental impact statistics

5.40. Mobile user web tools - redeem TopUp/Pre-Paid Card

5.41. Mobile user web tools - entering a TopUp/Pre-Paid Card number

5.42. The Paper-Less Alliance Desktop Widget

5.43. The Environmental Impact Gadget

5.44. The Print Balance Gadget

6.1. Adding/removing groups

6.2. The Group Details screen

6.3. Initial settings applied to new users

6.4. Setting a user's overdraft to $20.00

6.5. User printing disabled using a time-latch

6.6. View/edit department history link on User Details page

6.7. Department history page with date to change highlighted

6.8. View/edit department history link on User Details page

6.9. Link to delete a historical department (or office) change.

6.10. Department history page after having deleted a historical change

6.11. Enabling Username Aliasing

6.12. Username alias field on the User Details page.

6.13. Active Directory sync option for username aliasing

7.1. The Template Printer

7.2. Copy settings from one printer to others

7.3. Printer disabled using a time-latch

7.4. Standard charging example

7.5. Advanced differential charging example

7.6. Print conversion filters

7.7. Some of the available print restriction filters

7.8. Advanced conversion functionality with print scripting

7.9. Converting student printing to grayscale

7.10. Job Log showing an EMF job

7.11. Select "staff" from the list of groups

7.12. Adding a new printer group "Type:Color"

7.13. Adding an existing printer group

7.14. Three cost adjustments defined at the printer level

7.15. Cost adjustments displayed in the Advanced Client Popup

7.16. Cost adjustments displayed in the Manager Mode Popup

7.17. Turning on popup authentication at the user level

7.18. PaperCut MF client requesting for authentication

7.19. The color detection setting for a printer

7.20. Enabling the hardware check

7.21. Hardware check adjustment options

7.22. Printer properties dialog:

7.23. Printer ports dialog:

7.24. Add port dialog:

7.25. Choose printer port:

7.26. Hardware check status

7.27. Hardware check log status

7.28. An example watermark using variables

7.29. Print Job Log showing the PostScript metadata

7.30. Enabling watermarking in the Admin Console

7.31. Searching job log for signature b608c7a39f08643768051217f2f5315a

7.32. Job Log showing an EMF job

7.33. Job Log showing a ESC/P2(Epson) job

7.34. Failure mode settings

7.35. Status of print jobs logged after reconnection

7.36. Toner level information on Printer Details screen

7.37. Enabling end-user print job refund requests

7.38. A [Request Refund] link on the Recent Print Jobs

7.39. Sending refund request

7.40. Approving a refund request from the Refunds tab in the admin interface.

7.41. Overview of user's refund request

7.42. Printer refund request user notification options

7.43. Defining custom printer fields

7.44. Custom printer fields

8.1. Selecting a shared account with the User Client popup

8.2. Creating a shared account

8.3. The template account

8.4. Template account settings

8.5. Client / Matter Naming Model example

8.6. Searching accounts by client name in the client/matter code naming model

8.7. Searching accounts by client code in the client/matter code naming model

8.8. Searching accounts by matter name in the client/matter code naming model

8.9. Searching accounts by matter code in the client/matter code naming model

8.10. Project / Phase Naming Model example

8.11. Searching accounts by project name or number in the project/phase code naming model

8.12. Searching accounts by phase in the project/phase code naming model

8.13. Selecting a shared account from the popup

8.14. The user's popup settings under User -> User Details

8.15. Setting up shared account security

8.16. The standard account selection popup

8.17. Client popup options defined on a per-user basis

8.18. The print job confirmation dialog (no account selection options)

8.19. The advanced account selection popup

8.20. The manager mode popup

8.21. Account selection option to automatically charge to a shared account

8.22. Configuration allowing only selection of other user accounts

8.23. Popup requesting the user to enter their username and password

9.1. An example report displaying different date ranges

9.2. Selecting Ad-hoc date ranges and filters for reports

9.3. Printer log PDF report

9.4. Clickable report icons to run reports in different formats (PDF, HTML, CSV (Excel)).

9.5. Filters applied to the shared account print log

9.6. The Scheduled Reports page

10.1. Multi-Server and Multi-Site Deployments Multi Site/Multi Print Server deployment

10.2. Multi-Server and Multi-Site Deployments Single Server deployment

10.3. Multi-Server and Multi-Site Deployments Multi Site/Multi Print Server deployment

10.4. Multi-Server and Multi-Site Deployments Multi Site/Multi PaperCut Server deployment

10.5. Central Reports across multiple application servers

10.6. Central Reports Status Tab

11.1. The Standard Release Station

11.2. Manager-mode web-based release station

11.3. Web-based release station within the admin pages

11.4. End-user web-based interface listing held jobs

11.5. Mobile Print Release listing held jobs

11.6. Web based Print Release showing Override option

11.7. Selecting a Shared Account when using the Override option

11.8. All documents easily identifiable by document and machine name

11.9. End-user web based release interface options

12.1. Single Virtual Queue (High School)

12.2. Multiple Virtual Queues (Graphics Department)

12.3. Multiple Location Specific Virtual Queues (Large Company)

12.4. Find Me Printing and Web Based Release Interfaces

12.5. Simple Load Balancing

13.1. The Devices tab provides an overview of tracked photocopiers and other devices

13.2. The Device Details page includes a detailed device status message

13.3. Enabling offline mode

13.4. Standard release station configuration for multi-function devices

13.5. Enabling Find Me Printing support

14.1. The Dashboard Page

14.2. User/group sync source options

14.3. Progress of a user/group synchronization process

14.4. Card/ID number Sync Options

14.5. On demand user creation options

14.6. The list of users and groups granted admin access

14.7. The list of users and groups granted admin access

14.8. The list of users and groups granted admin access

14.9. Options for a notification sent before a held job gets deleted

14.10. Options for a single system notification

14.11. Card/Id number Notification Option

14.12. Printer error notification settings

14.13. Low toner notification settings

14.14. Error level event notification settings

14.15. Pending refund request notification settings

14.16. Draw a user's attention to their environmental impact

15.1. Entering a batch ID

15.2. Defining a valid till date

15.3. Options to edit the card design

15.4. Enable Macros in MS Word 2007

15.5. Cards ready for printing

15.6. Imported card numbers

15.7. Inserting a new logo into a card

15.8. Propagate labels button in previous versions of MS Word

15.9. Update labels button in MS Word 2007

15.10. Using a card

16.1. Secondary server reporting back to primary server (application server)

16.2. PaperCut MF Architecture - an advanced configuration

17.1. Customizing the user client link

17.2. Customized user client link

17.3. A customized end-user web designed for St Mary's Anglican Girls School

17.4. A customized end-user web designed for Williamstown High School

17.5. Login Page with custom instructions

17.6. Adding a new custom navigation link to the user web interface

17.7. Example custom navigation link in the user web interface

17.8. Deleting a custom navigation link

17.9. Customized logo (admin-logo.png) in the administration interface

17.10. Customized logo (admin-main-logo.png) in the administration interface

17.11. Customized content in the administration interface dashboard

17.12. Example custom report header usage

17.13. Customized design of Mobile Print Release for WilTown School

18.1. Single Sign-on Configuration

19.1. Print Policy Pop-up (as implemented in the Print Policy Recipe)

19.2. The print script editor showing a sample script

19.3. Example syntax error in a print script

19.4. Example runtime error in a print script

19.5. Importing a print script recipe

19.6. Importing a print script snippet

19.7. Print Script Client Prompt with HTML formatting

22.1. Supported Environments

22.2. Google Cloud Print and PaperCut

22.3. Publishing Printer

22.4. Google Cloud Print Setup Wizard

22.5. Google Request for Permissions Window

22.6. Printer published to Google Cloud Print

22.7. Sharing a printer on Mac OS

22.8. Accessing the installation URL manually, using Safari

22.9. The "Install Profile" dialog, displayed after accessing the installation URL

22.10. The PaperCut App for iPad on the home screen

22.11. The PaperCut App for iPad (before printing)

22.12. The PaperCut App for iPhone(before printing)

22.13. Printing from iOS

22.14. Printing (PaperCut) app on the home screen

22.15. Authenticating to the PaperCut iPad App

22.16. The PaperCut App for iPad (after printing)

22.17. The PaperCut App for iPhone (after printing)

22.18. Printing from iOS

22.19. Printing (PaperCut) app on the home screen

22.20. Authenticating to the PaperCut App

22.21. The account selection dialog in the PaperCut App

22.22. The PaperCut App for iPad (after printing)

22.23. The PaperCut App for iPhone (after printing)

22.24. Email to Print workflow

22.25. Email to Print configuration

22.26. Web Print architecture overview

22.27. The PaperCut Web Print dialog

22.28. Web Print Server status OK

22.29. Web Print link in the user interface

22.30. The front Web Print page before any jobs have been submitted

22.31. Customizable Web Print introductory message

22.32. Web Print wizard step 1: list of printers available for Web Print

22.33. Web Print wizard step 2: selecting the number of copies for a Web Print job

22.34. Web Print wizard step 2: account selection options

22.35. Web Print wizard step 3: upload a document

22.36. Web Print wizard step 3: document upload in progress

22.37. List of active Web Print jobs

22.38. Web Print settings in the admin interface

22.39. Web Print: selecting a printer from the list, which may be replaced with a map or custom list

22.40. Web Print: printer selection map with a simple floor plan

22.41. Web Print: printer selection map with a simple site plan

22.42. Installing the XPS Viewer for Windows Server 2008

22.43. Select a Class Driver

22.44. The Mobile Print Release printer list

22.45. An empty job list

22.46. Jobs display in a held jobs list

22.47. Showing the details of a job in the held job list

22.48. Selecting the disired jobs in the held job list

23.1. Grid view is a great way to locate jobs visually

23.2. Inspecting a print log in the full screen viewer. The viewer toolbar supports navigation, zoom, image rotation and PDL file download.

23.3. Print Archiving options on the Options tab

23.4. The print job viewer showing the download PDL option in the toolbar

23.5. The print job viewer showing the remove option in the toolbar

24.1. Web Cashier items

24.2. Web Cashier Purchase example

24.3. Web Cashier Purchase Acknowledgement Slip

24.4. Web Cashier Deposit example

24.5. Web Cashier Deposit Acknowledgement Slip

24.6. Web Cashier default configuration

24.7. Web Cashier user

25.1. Stopping the service and setting to Manual startup

25.2. Creating a new cluster resource

25.3. Cluster service parameters configuration

25.4. Stopping the service and setting to Manual startup

25.5. Adding a new Generic Service Resource

25.6. Cluster service parameters configuration

25.7. Adding a new Generic Service Resource

25.8. PaperCut Application Server Properties configuration

25.9. PaperCut dependencies configuration

25.10. Stopping the service and setting to Manual startup

27.1. PaperCut MF client requesting authentication

28.1. Setting up a printer on Mac OS 10.7 Server using Jetdirect

28.2. Enable IPP on each queue via Server Admin

28.3. Setting up a workstation printer on Mac OS 10.7

28.4. Publishing printers using Server Admin on Mac 10.7

28.5. Setting up a printer on Mac OS 10.8 / 10.9 Server using Jetdirect

28.6. Sharing printers for a print queue in Mac OS 10.8 / 10.9

28.7. Setting up a workstation printer on Mac OS 10.8 / 10.9

28.8. Publishing printers using Server Admin on Mac 10.8

28.9. Connecting the printers to the Mac OS X server

28.10. Installing the PaperCut Client software

29.1. Turn off simple file sharing

29.2. Turn off simple file sharing

29.3. Enable perform printing as other user

30.1. Internal users options

30.2. Web based internal user registration interface

30.3. Creating an internal user from the administration interface

30.4. Login screen showing the registration link

30.5. Changing an internal user password from the administration interface

30.6. Changing an internal user password from the user web page

30.7. Setting up anonymous printing

30.8. Setting a delegate for the guest-user account

31.1. Enabling Multiple Personal Accounts for the first time

31.2. Multiple Account Priorities

31.3. User payment accounts

31.4. Separate Cash and Quota accounts

31.5. Example of an advanced account setup

A.1. Customized Print Job Notification window

B.1. Disable simple file sharing

D.1. Database growth using the internal database

D.2. Database growth using a Microsoft SQL Server database

H.1. Client Popup Confirmation Window

H.2. Printing balance window showing $10.00 of printing balance

H.3. Printing balance icon in the system tray

H.4. Printing denied message

H.5. Shared Account Selection Popup

H.6. Printing balance icon in the system tray

H.7. Printing denied message

H.8. Login screen

H.9. Print jobs waiting in a release station

H.10. Job Log

H.11. Refunding print job

H.12. Approving a refund request from the Refunds tab in the admin interface.

H.13. Overview of user's refund request

H.14. Balance window showing the Details link

H.15. Redeem Card page

H.16. Printing using PDF Creator or XPS Document Writer

H.17. Web Print link

H.18. Web Print front page showing active jobs

H.19. Instructions for using the system

H.20. Choosing the printer

H.21. Enter the number of copies

H.22. Upload a document