It is possible to customize the functionality of shared accounts to suit a wide range of uses. There are several advanced options available throughout PaperCut NG to control this customization:
Make shared account PIN/code visible
When this option is active, the purpose of the shared account PIN is changed. Usually the PIN
is equivalent to a password, and can be required before a user is able to charge to a shared
account. When this setting is active, the PIN is treated as a 'code' instead; that is, a unique
identifier for a given shared account. For example, an organization dealing with projects might
allocate a shared account the project code 123
.
When this option is active it has several effects throughout PaperCut NG, including:
The shared account list (on the Accounts tab) includes the shared account code.
Reports dealing with shared accounts display the code.
On the account selection popup dialogue of the user client tool, the code is visible when entering (i.e. it is no longer hidden by stars). This allows charging to a shared account by code, rather than scrolling through the dropdown list to find the correct account by name.
To activate this option:
Go to the Options tab
Check the option Make shared account PIN/code visible
Press
Apply to all documents in queue
This option appears at the bottom of both the standard and advanced account selection popups. When checked, the settings being applied to the current print job will be applied to all waiting jobs automatically. The text will let you know how many jobs this will affect (e.g. "Jobs: 5").
This setting is useful when printing a batch of documents for the same purpose. For example, when printing a letter, diagram and spreadsheet for a client, the client account can be selected on the account selection popup along with any other appropriate settings, and the settings will be applied to all three jobs. This saves the time taken to apply the settings for each job.
Changing the time after which jobs are deleted when awaiting popup response
If a user does not respond to the account selection popup after a defined time, their print job will be automatically deleted. This is to prevent a buildup of old jobs in the print queue. For more information see the section called “User Client Options”.
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