Table of Contents
PaperCut MF is a feature-packed application designed to meet the print management requirements of all types of organizations. It's unlikely that any single organization would use or need all the features in PaperCut MF. The key to a successful implementation is with identifying the features that are most needed, and utilizing them in the correct manner.
This chapter covers common implementation scenarios in a case study form. It discusses the requirements common to the scenario, and how these requirements are satisfied using key features. The aim of this chapter is to guide implementers towards identifying and utilizing the most appropriate features.
Locate the scenario that's the closest fit to your organization. It may also be beneficial to read other scenarios that might apply to your situation. For example, a large business may benefit from some of the ideas presented in the small business case and so on.
Fast River School has a student population of 200 and caters to students in Kindergarten through 6th grade. A teacher is responsible for each class. The school has a two computers in each class room and a small computer lab for older students. All computers are networked. A single server acts as a domain controller and a file and print server. The students in each year level log on to the computers using the username and password allocated to their class.
Each grade level has a monthly printing budget of $50.
If the budget is exceeded, teachers may discuss additional funding with the school principal.
Student use of color printers should be approved by teachers.
The teacher for each grade level should have access to activity reports in order to track the class's printing volume.
The school principal needs a summary report of class printing activity at the end of each semester.
PaperCut MF should be installed on the school's file and print server. The initial installation process is covered in Chapter 2, Installation.
The monthly budget can be automated by applying a $50.00 monthly quota to the
[All Users] group. The domain login accounts used for each year level
are automatically placed in the [All Users] group. See the following areas
for more information:
Teachers can be warned when their class's balance has reached a low balance limit. The notification can be via email. The notification option is located under: → → . Enable the email option for email notifications.
The system administrator can set up the printers so only selected users (i.e. teachers) can approve jobs issued to color printers. By selecting the Only managers can release option on a given printer, jobs are held in a queue. Teachers can then approve the student print jobs by accessing the web based release software accessed via the URL:
http://server_name:9191/release
Where server_name is the name of the organization's print server.
Teachers can view print activity and account balance by connecting a web browser to:
http://server_name:9191/user
Where server_name is the name of the organization's print server.
Access to the end-user pages is covered in the section called “Interface Levels”.
Summary reports can quickly be generated by any user with PaperCut MF's system administrator access. Granting administrator access and running reports is discussed in the section called “Assigning Administrator Level Access”.
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