Batch import and update user data

The user data batch import and update feature allows the administrator to import users, user information and optionally update existing users details by reading data from a simple text file. It enables administrators to update the following user data:

• Credit balance

• Restriction status

• Full name

• Email address

• Department

• Office

• Primary Card/ID Number

• Card/ID PIN

• Notes

• Secondary Card/ID Number

• Other email addresses

• Username alias

• Home folder

Examples of where the batch user details import feature is useful include:

• To set the user email addresses that are stored in another system (like a student management system).

• When importing user and balance data from another external or legacy system.

• When moving user balances from previous PaperCut editions to PaperCut MF.

For more information on using the batch import to import data from previous PaperCut editions, see Upgrade from PaperCut Quota.

To perform a batch import:

1. Manually inspect your file in a text editor and ensure it's in the prescribed tab-delimited format as detailed at Batch User Import File Format.

2. Click the Users tab.

   The User List page is displayed.

3. In the Actions menu, click Batch import.

   The Batch User Import and Update page is displayed.

4. Click Browse to select the file to import. (The format of the file is described in Batch User Import File Format).

5. Choose whether you want the import to create new users if they do not already exist. If you clear this check box, lines that contain users who do not exist are ignored and only existing users are updated.

6. Click Import.

   A message is displayed informing you of how many users were updated and how many users were created.