PaperCut MF 15.3 User Manual

List of Figures

1.1. The user client tool

1.2. The User Client account selection popup

1.3. The Windows print queue

1.4. PaperCut MF Architecture - an advanced configuration

2.1. Network printer configuration

2.2. Configuring Windows print queue permissions

2.3. Configuring Windows print queue client rendering

2.4. Setup wizard

2.5. PaperCut MF Configuration wizard

2.6. User sync configuration wizard page

2.7. The Mac installer

2.8. PaperCut MF Configuration wizard

2.9. User sync configuration wizard page

2.10. Creating the host user account - part 1

2.11. Creating the host user account - part 2

2.12. The Novell OES Linux install process

2.13. PaperCut MF Configuration wizard

2.14. eDirectory/LDAP configuration wizard page

2.15. The Linux install process

2.16. PaperCut MF Configuration wizard

2.17. User sync configuration wizard page

2.18. Ensure the advanced popup is enabled

2.19. The account selection popup (displaying extra accounts)

4.1. Application navigation tabs

4.2. The Actions area. Click to perform the action.

4.3. Buttons to validate and save settings

4.4. The crumb trail highlighting the location

4.5. A red status message indicating a validation error

4.6. A field highlighted indicating a validation error

4.7. Application navigation tabs

4.8. Adjusting a user's credit up $10.00

4.9. A 40% discount applied to double-sided printing

4.10. Printer Filters and Restrictions

4.11. A printer disabled for 1 hour

4.12. The user client displaying the "Advanced Account Selection Popup"

4.13. The user client tool

4.14. User 30-day account balance history

4.15. Printer utilization chart

4.16. Print page history for a single printer

4.17. Printer report in PDF

4.18. Printer usage log

4.19. User account transaction log

5.1. PaperCut user client on Mac OS X

5.2. PaperCut user web pages

5.3. Example of customized user web pages

5.4. The user client balance window

5.5. The user client's confirmation popup

5.6. The user client's standard account selection popup

5.7. The user client's advanced account selection popup

5.8. PaperCut Client on Mac OS X

5.9. Deploying an MSI package as part of a Group Policy

5.10. Configuring a startup application in Group Policy Manager

5.11. Upgrading an MSI package as part of a GPO

5.12. Toast Notification (panel at top right) in Metro Mode

5.13. Connecting to a Windows server

5.14. The PCClient share's connection string

5.15. Add PCClient as a Login Item

5.16. Control-click and open the package contents

5.17. Double-click to install the login hook

5.18. A user's summary information

5.19. Draw a user's attention to their environmental impact

5.20. A list of available shared accounts

5.21. Printing costs as seen by the user

5.22. Using a TopUp/Pre-Paid Card

5.23. Transferring funds to another user

5.24. A user's recent balance transactions

5.25. A user's recent printing

5.26. The user's view of jobs pending release

5.27. Web Print jobs in progress

5.28. Environmental Dashboard

5.29. Windows live tile sample

5.30. Tile sample: 5 stars

5.31. Tile sample: Organization C0₂ use

5.32. Tile sample: Organization tree consumption

5.33. Tile sample: Organization weekly printed sheets

5.34. Tile sample: Tip to use grayscale

5.35. Tile sample: User energy use

5.36. Mobile user web tools - summary page

5.37. View in Desktop mode link

5.38. Mobile user web tools - balance

5.39. Mobile user web tools - environmental impact statistics

5.40. Mobile user web tools - redeem TopUp/Pre-Paid Card

5.41. Mobile user web tools - entering a TopUp/Pre-Paid Card number

5.42. The Paper-Less Alliance Desktop Widget

5.43. The Environmental Impact Gadget

5.44. The Print Balance Gadget

6.1. Adding/removing groups

6.2. The Group Details screen

6.3. Initial settings applied to new users

6.4. Setting a user's overdraft to $20.00

6.5. User printing disabled using a time-latch

6.6. View/edit department history link on User Details page

6.7. Department history page with date to change highlighted

6.8. View/edit department history link on User Details page

6.9. Link to delete a historical department (or office) change.

6.10. Department history page after having deleted a historical change

6.11. Enabling Username Aliasing

6.12. Username alias field on the User Details page.

6.13. Active Directory sync option for username aliasing

7.1. The Template Printer

7.2. Copy settings from one printer to others

7.3. Printer disabled using a time-latch

7.4. Standard charging example

7.5. Advanced differential charging example

7.6. Print conversion filters

7.7. Some of the available print restriction filters

7.8. Advanced conversion functionality with print scripting

7.9. Converting student printing to grayscale

7.10. Job Log showing an EMF job

7.11. Select "staff" from the list of groups

7.12. Adding a new printer group "Type:Color"

7.13. Adding an existing printer group

7.14. Three cost adjustments defined at the printer level

7.15. Cost adjustments displayed in the Advanced Client Popup

7.16. Cost adjustments displayed in the Manager Mode Popup

7.17. Turning on popup authentication at the user level

7.18. PaperCut MF client requesting for authentication

7.19. The color detection setting for a printer

7.20. Enabling the hardware check

7.21. Hardware check adjustment options

7.22. Printer properties dialog:

7.23. Printer ports dialog:

7.24. Add port dialog:

7.25. Choose printer port:

7.26. Hardware check status

7.27. Hardware check log status

7.28. An example watermark using variables

7.29. Print Job Log showing the PostScript metadata

7.30. Enabling watermarking in the Admin Console

7.31. Searching job log for signature b608c7a39f08643768051217f2f5315a

7.32. Job Log showing an EMF job

7.33. Job Log showing a ESC/P2(Epson) job

7.34. Failure mode settings

7.35. Status of print jobs logged after reconnection

7.36. Toner level information on Printer Details screen

7.37. Enabling end-user print job refund requests

7.38. A [Request Refund] link on the Recent Print Jobs

7.39. Sending refund request

7.40. Approving a refund request from the Refunds tab in the admin interface.

7.41. Overview of user's refund request

7.42. Printer refund request user notification options

7.43. Defining custom printer fields

7.44. Custom printer fields

8.1. Selecting a shared account with the User Client popup

8.2. Creating a shared account

8.3. The template account

8.4. Template account settings

8.5. Client / Matter Naming Model example

8.6. Searching accounts by client name in the client/matter code naming model

8.7. Searching accounts by client code in the client/matter code naming model

8.8. Searching accounts by matter name in the client/matter code naming model

8.9. Searching accounts by matter code in the client/matter code naming model

8.10. Project / Phase Naming Model example

8.11. Searching accounts by project name or number in the project/phase code naming model

8.12. Searching accounts by phase in the project/phase code naming model

8.13. Selecting a shared account from the popup

8.14. The user's popup settings under User -> User Details

8.15. Setting up shared account security

8.16. The standard account selection popup

8.17. Client popup options defined on a per-user basis

8.18. The print job confirmation dialog (no account selection options)

8.19. The advanced account selection popup

8.20. The manager mode popup

8.21. Account selection option to automatically charge to a shared account

8.22. Configuration allowing only selection of other user accounts

8.23. Popup requesting the user to enter their username and password

9.1. An example report displaying different date ranges

9.2. Selecting Ad-hoc date ranges and filters for reports

9.3. Printer log PDF report

9.4. Clickable report icons to run reports in different formats (PDF, HTML, CSV (Excel)).

9.5. Filters applied to the shared account print log

9.6. The Scheduled Reports page

10.1. Multi-Server and Multi-Site Deployments Multi Site/Multi Print Server deployment

10.2. Multi-Server and Multi-Site Deployments Single Server deployment

10.3. Multi-Server and Multi-Site Deployments Multi Site/Multi Print Server deployment

10.4. Multi-Server and Multi-Site Deployments Multi Site/Multi PaperCut Server deployment

11.1. Site Server example

11.2. WITHOUT Site Server

11.3. WITH Site Server

11.4. Account Selection when pop-up is not possible

11.5. Policy for restricted accounts

11.6. Policy for unauthenticated users

11.7. Policy for authentication

11.8. Site Server name

11.9. Application server IP/Hostname

11.10. Built-in admin credentials

11.11. Site Server status

11.12. Site Server list

11.13. Select the Site Server

12.1. Central Reports across multiple application servers

12.2. Central Reports Status Tab

13.1. The Standard Release Station

13.2. Manager-mode web-based release station

13.3. Web-based release station within the admin pages

13.4. End-user web-based interface listing held jobs

13.5. Mobile Print Release listing held jobs

13.6. Web based Print Release showing Override option

13.7. Selecting a Shared Account when using the Override option

13.8. All documents easily identifiable by document and machine name

13.9. End-user web based release interface options

14.1. Single Virtual Queue (High School)

14.2. Multiple Virtual Queues (Graphics Department)

14.3. Multiple Location Specific Virtual Queues (Large Company)

14.4. Find Me Printing and Web Based Release Interfaces

14.5. Simple Load Balancing

15.1. The Devices tab provides an overview of tracked photocopiers and other devices

15.2. The Device Details page includes a detailed device status message

15.3. Enabling offline mode

15.4. Standard release station configuration for multi-function devices

15.5. Enabling Find Me Printing support

16.1. PaperCut MF application for Multifunction Devices home screen

16.2. Scan Actions screen

16.3. Scan Details screen

16.4. Scan Settings screen

17.1. The Dashboard Page

17.2. User/group sync source options

17.3. Progress of a user/group synchronization process

17.4. Card/ID number Sync Options

17.5. On demand user creation options

17.6. The list of users and groups granted admin access

17.7. The list of users and groups granted admin access

17.8. The list of users and groups granted admin access

17.9. Options for a notification sent before a held job gets deleted

17.10. Options for a single system notification

17.11. Card/Id number Notification Option

17.12. Printer error notification settings

17.13. Low toner notification settings

17.14. Error level event notification settings

17.15. Pending refund request notification settings

17.16. Draw a user's attention to their environmental impact

18.1. Entering a batch ID

18.2. Defining a valid till date

18.3. Options to edit the card design

18.4. Enable Macros in MS Word 2007

18.5. Cards ready for printing

18.6. Imported card numbers

18.7. Inserting a new logo into a card

18.8. Propagate labels button in previous versions of MS Word

18.9. Update labels button in MS Word 2007

18.10. Using a card

19.1. Secondary server reporting back to primary server (application server)

19.2. PaperCut MF Architecture - an advanced configuration

20.1. Customizing the user client link

20.2. Customized user client link

20.3. A customized end-user web designed for St Mary's Anglican Girls School

20.4. A customized end-user web designed for Williamstown High School

20.5. Login Page with custom instructions

20.6. Adding a new custom navigation link to the user web interface

20.7. Example custom navigation link in the user web interface

20.8. Deleting a custom navigation link

20.9. Customized logo (admin-logo.png) in the administration interface

20.10. Customized logo (admin-main-logo.png) in the administration interface

20.11. Customized content in the administration interface dashboard

20.12. Example custom report header usage

20.13. Customized design of Mobile Print Release for WilTown School

21.1. Single Sign-on Configuration

22.1. Print Policy Pop-up (as implemented in the Print Policy Recipe)

22.2. The print script editor showing a sample script

22.3. Example syntax error in a print script

22.4. Example runtime error in a print script

22.5. Importing a print script recipe

22.6. Importing a print script snippet

22.7. Print Script Client Prompt with HTML formatting

25.1. Supported Environments

25.2. Google Cloud Print and PaperCut

25.3. Publishing Printer

25.4. Google Cloud Print Setup Wizard

25.5. Google Request for Permissions Window

25.6. Printer published to Google Cloud Print

25.7. Sharing a printer on Mac OS

25.8. Accessing the installation URL manually, using Safari

25.9. The "Install Profile" dialog, displayed after accessing the installation URL

25.10. The PaperCut App for iPad on the home screen

25.11. The PaperCut App for iPad (before printing)

25.12. The PaperCut App for iPhone(before printing)

25.13. Printing from iOS

25.14. Printing (PaperCut) app on the home screen

25.15. Authenticating to the PaperCut iPad App

25.16. The PaperCut App for iPad (after printing)

25.17. The PaperCut App for iPhone (after printing)

25.18. Printing from iOS

25.19. Printing (PaperCut) app on the home screen

25.20. Authenticating to the PaperCut App

25.21. The account selection dialog in the PaperCut App

25.22. The PaperCut App for iPad (after printing)

25.23. The PaperCut App for iPhone (after printing)

25.24. Email to Print workflow

25.25. Email to Print configuration

25.26. Web Print architecture overview

25.27. The PaperCut Web Print dialog

25.28. Web Print Server status OK

25.29. Web Print link in the user interface

25.30. The front Web Print page before any jobs have been submitted

25.31. Customizable Web Print introductory message

25.32. Web Print wizard step 1: list of printers available for Web Print

25.33. Web Print wizard step 2: selecting the number of copies for a Web Print job

25.34. Web Print wizard step 2: account selection options

25.35. Web Print wizard step 3: upload a document

25.36. Web Print wizard step 3: document upload in progress

25.37. List of active Web Print jobs

25.38. Web Print settings in the admin interface

25.39. Web Print: selecting a printer from the list, which may be replaced with a map or custom list

25.40. Web Print: printer selection map with a simple floor plan

25.41. Web Print: printer selection map with a simple site plan

25.42. Installing the XPS Viewer for Windows Server 2008

25.43. Select a Class Driver

25.44. The Mobile Print Release printer list

25.45. An empty job list

25.46. Jobs display in a held jobs list

25.47. Showing the details of a job in the held job list

25.48. Selecting the disired jobs in the held job list

26.1. Grid view is a great way to locate jobs visually

26.2. Inspecting a print log in the full screen viewer. The viewer toolbar supports navigation, zoom, image rotation and PDL file download.

26.3. Print Archiving options on the Options tab

26.4. The print job viewer showing the download PDL option in the toolbar

26.5. The print job viewer showing the remove option in the toolbar

27.1. Web Cashier items

27.2. Web Cashier Purchase example

27.3. Web Cashier Purchase Acknowledgement Slip

27.4. Web Cashier Deposit example

27.5. Web Cashier Deposit Acknowledgement Slip

27.6. Web Cashier default configuration

27.7. Web Cashier user

28.1. Stopping the service and setting to Manual startup

28.2. Adding a new Generic Service Resource

28.3. Cluster service parameters configuration

28.4. Adding a new Generic Service Resource

28.5. PaperCut Application Server Properties configuration

28.6. PaperCut dependencies configuration

28.7. Stopping the service and setting to Manual startup

28.8. Creating a new cluster resource

28.9. Cluster service parameters configuration

28.10. Stopping the service and setting to Manual startup

30.1. PaperCut MF client requesting authentication

31.1. Setting up a printer on Mac OS 10.8 / 10.9 Server using Jetdirect

31.2. Sharing printers for a print queue in Mac OS 10.8 / 10.9

31.3. Setting up a workstation printer on Mac OS 10.8 / 10.9

31.4. Publishing printers using Server Admin on Mac 10.8

31.5. Connecting the printers to the Mac OS X server

31.6. Installing the PaperCut Client software

32.1. Turn off simple file sharing

32.2. Turn off simple file sharing

32.3. Enable perform printing as other user

33.1. Internal users options

33.2. Web based internal user registration interface

33.3. Creating an internal user from the administration interface

33.4. Login screen showing the registration link

33.5. Changing an internal user password from the administration interface

33.6. Changing an internal user password from the user web page

33.7. Setting up anonymous printing

33.8. Setting a delegate for the guest-user account

34.1. Enabling Multiple Personal Accounts for the first time

34.2. Multiple Account Priorities

34.3. User payment accounts

34.4. Separate Cash and Quota accounts

34.5. Example of an advanced account setup

A.1. Accessing Certificate Information in Internet Explorer v11

A.2. Viewing the Certificate Chain in Windows

A.3. Customized Print Job Notification window

B.1. Disable simple file sharing

C.1. LPD Service set up wizard

C.2. CUPS Administration UI

C.3. CUPS Administration UI Add Printer

E.1. Database growth using the internal database

E.2. Database growth using a Microsoft SQL Server database

I.1. Client Popup Confirmation Window

I.2. Printing balance window showing $10.00 of printing balance

I.3. Printing balance icon in the system tray

I.4. Printing denied message

I.5. Shared Account Selection Popup

I.6. Printing balance icon in the system tray

I.7. Printing denied message

I.8. Login screen

I.9. Print jobs waiting in a release station

I.10. Job Log

I.11. Refunding print job

I.12. Approving a refund request from the Refunds tab in the admin interface.

I.13. Overview of user's refund request

I.14. Balance window showing the Details link

I.15. Redeem Card page

I.16. Printing using PDF Creator or XPS Document Writer

I.17. Web Print link

I.18. Web Print front page showing active jobs

I.19. Instructions for using the system

I.20. Choosing the printer

I.21. Enter the number of copies

I.22. Upload a document