Setting up Print Archiving

Step 3: Set the configuration options

SysAdmins should first familiarize themselves with the archive disk management options.

1. Click the Options tab.

   The General page is displayed.

2. Scroll to the Print Archiving area.

   

The options are:

• Keep jobs for up to

  This option determines the number of days a job is kept in the archive. The default value is 30 days, with a minimum value of 1. If you are planning on setting a high value make sure you consider consumption of drive storage. It is advisable to monitor disk space growth during the first full week of usage and use this as a basis to extrapolate your storage requirements. For reference the default archive path is [app-path]/server/data/archive on the primary PaperCut server.

  Any change to the Keep up to: X days option is applied when archive maintenance is performed overnight.

• Stop if free space falls below

  This is an emergency stop option. If free disk space falls below the set value all archiving is immediately suspended. This ensures a growing archive will not take down a production server. The default value is 2GB. If the server runs other production software, you might want to increase this value. If email notifications are configured (see Configuring email notifications), administrators also automatically receive an error email alert when disk space drops to this limit.

  Tip:

  It is recommended that you proactively monitor disk space usage as a matter of course during your regular service maintenance and assessment procedures.

Turning off archiving on selected printers, users or groups

Once enabled, Print Archiving occurs on all queues for all users. You can, however, selectively disable archiving. Examples include:

• Tuning off archiving on selected users, such as human resources managers who routinely print sensitive information.

• Turning off archiving on printers that don't support interactive viewing - for example, a printer that only supports GDI drivers. Without imaging support, archiving is of reduced benefit as the only option to review the document is to reprint it.

Disable archiving on a specific printer

1. Click the Printers tab.

   The Printer List page is displayed.

2. Select a printer.

   The Printer Details - Summary page is displayed.

3. Clear the Enable Print Archiving check box.

4. Click OK.

Disable archiving for a specific user

1. Click the Users tab.

   The User List page is displayed.

2. Select a user.

   The User Details page is displayed.

3. Select the Override printer/device settings check box.

4. Select the Don't archive this user's jobs check box.

5. Click OK.

Disable archiving on a group of users

1. Click the Groups tab.

   The Group List page is displayed.

2. In the Actions menu, click Bulk user actions.

   The Bulk User Operations page is displayed.

3. Select the group to perform the change on.

4. In the Change settings area, select the Change advanced user settings check box.

5. Select the Override printer/device settings check box.

6. Select the Don't archive this user's jobs check box.

7. Click OK.